Just enough Project Management?

Share this Article

Author:

We’ve been through another series of courses this month, hence my disappearance from the blog recently. This month the theme was project management. Some of the interesting questions which came up across all three cities were related to just how much project management do we apply to our projects?

Veteran project managers from our industry all agree that PMBOK is a good thing, but its just not practical! “We dont get a budget” they say… or “procurement and HR are out of our scope”. “How can we cost when we dont even know how much people in my team are getting in terms of salary and perks?”. Some say that we utilize agile techniques, because they are more ‘closer’ to what we’re doing. But even then, ask them what makes up a good story (as in stories in XP) and they’ll launch into a tale about ‘woe is me’!

So what is practical then? what is just enough project management?

In my experience, project management practiced in our industry is as client-dependent as anything else. If the client says “plan!!” we plan, otherwise, we draw up a sorry excuse for a schedule and take it on gut feeling from there. The only answer I can come up with for this behavior is lack of accountability.

When PM’s aren’t accountable for what they did in previous projects, then they aren’t going to do anything seriously. The expectation from a PM by management is one and one thing only. To deliver a project (by hook or by crook) within the time frame and not screw up.  Management doesn’t really care if they planned the project, if they winged it, or if they let someone else take over, the only matrix they have is meeting the deadline. And the manager who cant… well, “there’s plenty of good enough companies who will hire me… this company sucks anyway”.

Of course, you can deliver projects one at a time,  (yes, management! i’m talking to you!!!) but can you make a company this way? Can you afford to keep repeating mistakes you know you do, and you know how not to as well? Can you afford loosing both valuable employees and paying clients just because you are not willing to expect more from your PMs but instead want to rub them into the ground?

Agree? Disagree or just want to flame me, you’re welcome to the comments section!

Facebook comments:

16 Comments

  • I think that Project Management is the lifeline to any business that has to scale. How do you cope with all the details and competing resourcing? You might want to look at a blog that develops these ideas – http://www.vertabase.com/blog/ . I could not manage my business at all without the philosophy and tools that project management brings to the table.

  • I, for one, would be most interested in finding out how on earth a local project is managed efficiently here in Pakistan. Take for example, my company, they develop software for Textile mills and the stock exchange and are bombarded with change requests every week! There’s not much room to follow the SDLC strictly, and it ends up being an extremely AGILE development model – one that doesn’t always bring about the best results.

  • roger: the philosophy that PM brings is a very good point that you’ve mentioned! i’ll think more along those lines as well. thanks

    raza: the problem you’ve mentioned is very common, and i believed two sided. remember, the customer will keep demanding changes etc if they think its easy. and sadly, we developers let them keep thinking its easy because we want their business. a very simple suggestion to reduce change requests is something like this. formulate a change control board (or whatever name you’d like to give it) and have a senior member of the customer’s team on it. convene a meeting of it every week (or two) and present all changes requested by users along with schedule/budget impact of the change.

    e.g. 10 changes requested in one cycle, with average schedule impact of 3 days per change, would eventually take the deployment up 30 days.

    make sure the customer’s rep understands this, and make them sign off on all approved changes.

    once they realize that project will be going 1) over cost or 2) over budget, then they’ll start prioritizing changes and your lives will be made much easier.

    also, please dont say the client wont agree to this… because its upto your negotiation skills as a PM which will enable you to make them agree. :)

  • The problem isn’t accountability; it’s rather with our definition of “success.” In almost everything we do, we are extremely short sighted as a nation. So, “success” is usually defined as keeping the customer happy and getting the work paid. Developers’ satisfaction, company’s reputation, meeting budget constraints, etc. might all be of least importance to the management.

    While this would work when you have a small team, just like a start up, it fails in the long run: when people are not emotionally bound with the company, they can easily switch jobs if the satisfaction level gets lower than their threshold.

    Perhaps, extremely poor project management is one of the reasons we only have “small sized” IT companies in Pakistan. As soon as you cross 100 employees barrier, it all starts falling down.

  • Excellent discussion!

    Would like to add that sometimes the business requirement is very genuine and it is important to deliver a few features every week. How on earth do we do that?

    Well, there is one way … Test-Driven-Development …

    It is a very useful concept but unfortunately not very popular in Pakistan. The idea is that you build/program a test before you write the actual code that does the job

    When followed properly, it gives your project / support organization serious velocity!!

    For example, on one project that we are currently working on, we have written programs that setup a full test environment complete with transaction data and dictionary data. We have even built in acceptance criteria because we already know that c=a+b

    Now when we write the program “say program_x” that computes ‘c’ then we can run the test program before and after the program_x to find the expected result

    It should also be highlighted that we should not expect the programmer to mentally calucation that if value of ‘c’ is withing 70-80 then the test has passed, instead the program should itself check this and just report PASSED or FAILED so that when these tests have grown to a large number all you need to worry about is whether all the tests PASSED after your modification took effect

  • Hey Ansar – good to see you here. Thanks for the mention on your website about your book.

  • ansar: as they say in the world of acting.. “there are no small parts, only small actors”, i would like to adapt this to our own scenario. the saying would go something like this.. “there are no difficult projects, only difficult people”

    i wonder if anyone has ever done a study on what is the most failed aspect of project management? from what i’ve observed (and this is by no means scientific) the area of most dissent would be communication.

  • ansar: i just saw the mention on your site too. thanks!

  • I would agree with the fact that we do have load of paradoxes for managing the project at our ends, but I would like to add here is that we, as a project manager don’t even take the time nor effort to measure ourselves. Most Project Managers I have seen delve into more of communciation and negociation tasks, which might not project onto the tasks of measurement.

    @ RogerS:
    I would like to share the following links

    I have been using GanntPV for scheduling and tracking my projects and have found it a lot better than MS project

    http://www.pureviolet.net/ganttpv/index.html

    http://www.simpleprojectmanagement.com/forum/index.php?action=vthread&forum=3&topic=81

    http://voo2do.com/ (For keeping a task list and measuring what was actual versus planned.)

  • Thanks Osama and Mansoor! You are most welcome :)

    Regarding Mansoor’s point about “communication” … I second that!!

  • First of all, veteran project managers in the software industry do not agree that PMBOK style project management is a good thing. There are many, including myself, who believe it is a bad thing. It is wasteful, cumbersome, and hopelessly unrealistic to apply the PMBOK approach to software development projects. Building software isn’t like building houses, which is what PMBOK is derived from. You’ll be better off with a more lightweight, more flexible project management approach like Scrum, XP, or other agile approaches. Read Manage It! by Johanna Rothman, or any book by Mary Poppendieck and you’ll learn more.

    Nice blog, btw. I’ve been following you for quite some time, as I’m interested in viewpoints of the software industry from around the world.

    Dave

  • Thanks Dave, you said what I was feeling reluctant to. Although I am a big fan of PMBOK in “theory” as it gives you a lot of knowledge, in the end you’ll loose your creativity in problem solving if you try to “follow” a book or even a particular approach. You’d have to come up with your own way to solve things. Best solutions end up being a hybrid of different approaches.

    Variables in the real world change a lot faster than we might think. There are procedures to do things that can be bended for the better. So yes, “just enough project management” is variable subject to a lot of “changing” factors involved, people being one of them. Heck! emotional states of your team members matter too much, especially when you are subject to a high employee turnover rate (like the IT industry here) and you know it’s hard to find good help immediately.

  • I think we need to realize that at different stage different techniques are needed. Project management should be flexible and adaptable to the change..

    We have a change control system, we meet every week to see what change requests are in the system and we evaluate them based on team inputs. If there is a developer estimate needed before we can make a decision we do that as well.

    We use our in-house custom developed software for managing all the changes and so far it has been extremely flexible.

    just my 2cents…

    btw Ansar you might wanna move out from free hosting to something more decent for the site. The minute it loads up with that banner at the top it just discourages me to even consider the company for my next project.. just a friendly advice .. :)

  • Thanks for the advice ob!

    It is a long painful story. We have a paid godaddy.com account but made the mistake of using the free “website tonight” software that came with the purchase

    Will do something about it soon :)

  • salman: thanks for your input. what sort of measurements would you recommend for budding PMs??

    ansar: :)

    david: thanks for leaving a comment and not being a silent reader any longer. the veteran pm’s i was talking about were from our own industry and although there isn’t a authoratative study, the sample are those i’ve met personally. i’m all for lightweight, flexible PM strategies and thats precisely what i want to deduce… given the experiences we’ve had in our industry, what would constitute a good PM strategy and under what circumstances.. i hope this would give people a starting point to get PMship under control.

    sayB: please say whatever is on ur mind.. this is a place for sharing of idea’s and we’ll all be richer for it. one point i’d tend to agree with you a lot is the emotional state of employees, something which management isn’t really keen to consider whenever considering productivity…. keep the idea’s coming!

    ob: could you share more details about what exactly is your change management system? if you could share a high level process map for it…?

  • @ mansoor:
    I would rather start off with the simple measurements. “Planned versus Actual” start and end dates for any task.

    Once this is performed, and logged, at the time of performing next estimation, we can always go to our logs and see to it, how much we estimated? Did we actually kept our word, or did we screw up the estimation completely. Next estimation must be an estimate, not a guesstimate.

    Generally, I have seen project managers, using guesstimates, and never logging these simple things. Result: always complaining about not able to manage projects.

    Off course, we need a real system like GTD, etcetera to do this.

    Also, I feel that Project Manager should be managing their own lives, not just projects assigned to them.

Leave a Reply


*

Recent Posts

  • Events General Mobile Apps Container Run a continuation of politically motivated apps

    Container Run a continuation of politically motivated apps

    First we had Angry Imran which brought smiles and some short lived fun for us during the election campaign. Then came Gullu Butt following the incident of Model Town Lahore, which stayed on top of charts (Pakistan play store) for quite some while. Also Gullu Butt made an update with having the famous “Aam Khaiyga” quote form Aamir Liaqat in which a character resembling Aamir Liaqt throws mangoes and the Gullu Butt character tries to catch them. Gullu butt currently has more than 100,000 Installs

    And now during this extremely politically tense situation which had the whole nation on its toes on 14th August we have another app continuing the …

    Read more →
  • Announcements Featured Startup General Meritaleem.com aims to help student make better decision regarding their future.

    Meritaleem.com aims to help student make better decision regarding their future.

    MeriTaleem.com aims to solve an age old problem for our students, where to go next?

    If you have just completed your primary school which college to pick, if you have completed your college which university to pick. There has always been lack of information or rather consolidated information regarding these questions. The best source till now has always been relatives and friends (mostly of your parents). So some uncle did CA and made a good living you should talk to him and decide, or daughter of my sister completed her medical and is practicing follow that career.

    The fact that online presence of our existing universities are limited and not …

    Read more →
  • General Mobile Apps Eccentria Technologies launches an app which shoots to the top of the charts

    Eccentria Technologies launches an app which shoots to the top of the charts

    Whoa!! this was quick so Eccentia technologies launched an app a few days ago called “Ajj Kia Pakaen” or what to cook today and today it has reached the top of charts for Pakistani Stores on iTunes and google play store.

    “Ajj Kia Pakaen” is the most common question asked at every house hold in the morning. The ladies of the family have a hard time deciding what to cook for the day. The app has a fun interface and is simple to use, you fire it up, and it gives you an option of what to cook for the day, if you like the option you can check the …

    Read more →
  • Coffee Session General Marketing/Adv Rise of facebook marketing in Pakistan

    Rise of facebook marketing in Pakistan

     

    Until a few years back we used to have closed groups and forums, which gathered the like minded people and anyone targeting the online audience would tap into that forum and market his/her services. So PakGamers , PakPassion initially even PakWheels used to be driven by members talking about what they loved, people used to create marketing and sales opportunities from within those discussions (so you could get a good router cheap or a gaming PC etc).
    The advent of facebook changed all that, most of the forum goers moved to the new social media. It also made a very attractive market place for some one who does not …

    Read more →
  • General Getting back

    Getting back

    I  have been out of blogging for a long long long time, a lot of things happening on personal front (including a little startup I have ben doing my self). However during my absence I met a lot of people who had followed GreenWhite at its peak, read the articles regularly.

    I had hope there would be some one else who would come ahead and cover everything going on and around us in the local tech world. There are some guys doing a great job, but for some reason I still could not find one source where I can go and read about everything, so my routine usually is to …

    Read more →
  • General Mobile Apps Software & I.T. GeniTeam launches official app for Pakistan Idol

    GeniTeam launches official app for Pakistan Idol

    GeniITeam has successfully launched an official app for PakistanIdol. This is one of the first collaboration between a reality game show and a local app development company. I am sure a lot more would follow. Previously we have seen seenreport becoming the basis of mostly all channels citizen reporting system (Like Geo Dost). This is a healthy sign and with the advent of 3G round the corner it should become a business generator for our local firms.

    App allows you to follow the contestants that you like, promote them, comment on live feedback on an episode. It offers official content from the show since it is developed with partnership with …

    Read more →
  • General 10Pearls and National Geographic Release A Geography Challenge App

    10Pearls and National Geographic Release A Geography Challenge App

    10Pearls, one of the leading Pakistani IT companies, has recently added another feather to its cap. This time, in partnership with National Geographic, 10Pearls has released the new and improved GeoBee Challenge App – an interactive app to challenge and grow the geographic knowledge of the users.

    Each year thousands of schools in the United States participate in the National Geographic Bee using materials prepared by the National Geographic Society. The competition is designed to encourage geography in the classroom, ignite student interest in the world around them, and increase public awareness about geography. Schools with students in grades four through eight are eligible for this entertaining and challenging test …

    Read more →
  • General 10Pearls Spins Off Game Plan8

    10Pearls Spins Off Game Plan8

    It’s heartening to see that Pakistani IT companies have now started to diversify themselves into non traditional areas, and are competing with global players in areas such as gaming. We have received information that 10Pearls, one of the leading  mobile and enterprise web development services companies in Pakistan, has spun-off a separate entity focused solely on developing and publishing casual mobile games.  The new entity, Game Plan8, will focus on creating 2D and 3D games for the iOS, Google Android, Kindle, Facebook and other platforms. Details can be seen on the company’s official press release at http://www.prweb.com/releases/2013/12/prweb11428177.htm

     …

    Read more →
  • General Telecom CCP Gives Guidelines Against Telecom Companies’ Deceptive Marketing

    CCP Gives Guidelines Against Telecom Companies’ Deceptive Marketing

    If only were there two things when it comes to the law, firstly the fear of breaking it and by passing the legal authority, and secondly, implementation of the law given full dedication, there would have been less competency and dishonesty in business and society. However, keeping good faith, the Competition Commission of Pakistan (CCP) has put forward “Deceptive Marketing Guidelines” which will maintain the Section 10 of the Competition Act, 2010. In order to enforce this part of the law and stop anti-competitive conduct on part of the telecom companies in advertising, the guidelines have been shared with Pakistan Telecommunication Authority (PTA) and other concerned telecommunication sector members, in …

    Read more →