As before, a book could be written on this. I mentioned in the last professionalism posts that often you will need to present on Powerpoint.

Here is what I feel makes a powerpoint presentation most effective.

" />

Professionalism Series – 4: Presentations on PPT

Share this Article


As before, a book could be written on this. I mentioned in the last professionalism posts that often you will need to present on Powerpoint.

Here is what I feel makes a powerpoint presentation most effective.

  • Have one source of information — Your audience should know exactly where they can expect all the information to be coming from. It is either the slide, or the speaker, or the surroundings, or the product, or the concept. Make it clear where all the new information will be coming to them from, and try not to have multiple sources.
  • Make yourself the center of attention — With the above, it is always best to make yourself that primary source of information. Your words, and how you are presenting them, must be the only place where people get the message from
  • Use PPT only to support or aid you — If you are the sole source of information, then you dont have to put any text on the slide. Use the slide as the place where yoru audience finds supporting information to what you are essentially saying. Slides that only have a picture or chart are great.
  • Pace the PPT slides to tell everyone the basic topic you are discussing — If you are the center of attention you could go through the entire presentation without switching a slide. However, that is a good way of losing the audience. Since your message will be delivered in parts, or categories, or sections, make sure you put a four-to-five word title sentence on the PPT that defines that section / topic / particular point.
  • Use timing queues liberally — Quite often a presenter dives into a slide with a mesh of information, and then starts to explain each portion of it one at a time. What he doesn’t know is that the audience stop caring the second they see complexity. Use the animation and timing functions in PPT to show them only small easy-to-digest portions of the slide at any time.
  • Keep note of image aspect-ratios This is particularly true of internal ppts. If you are adding images, make sure they are not bent or distorted just to fit on screen. If the audience sees a distorted image, they will start spending too much time understanding the picture rather than understanding the message.
  • Make everything have a single theme — Is the presentation going to be light to begin with, or is the presentation topic “Characterization models of third-stage cancer using noise-impeding feedback in fuzzy control systems” ? If you begin on a light note, then you, the slides, the timing queues, the animations, should all be light. If it is a serious or corporate theme presentation, then everything should be complementary — resist that urge to ‘add that random funny picture to relax the audience’. Coherency makes the audience feels relaxed about you.
  • Understand the importance of the delivery toneHow you speak is more than often much more important than what you speak of. Your presentation is essentially guiding the audience through a series of concepts in a way that they can come to the same conclusion that you have. This ‘guiding’ is most relevant with the way you deliver context.
  • Use a Whiteboard liberally — They great thing about using whiteboards is that your draw-as-you-speak — so the supporting pictures your audience sees is in perfect timing with your own words. You can do some of that in PPT with animations but it is not enough.
  • Most importantly, keep yourself in constant check. Always try to measure the ‘impact’ of the presentation from the reaction of your audience, and keep improving the presentations over time.

There are lots more, but this would be a general set of guidelines to get you started.

Facebook comments:

1 Comment

  • Hi,

    I want to comment on ‘Have one source of information’
    i think there should be multiple sources complimenting each other, like the speaker is expalining the diagram shown on the ppt and use white board to explain differnt parts of the diagram.
    and the ppt should have a summary/conclusion of presentation.


Leave a Reply


Recent Posts

  • Events General Mobile Apps Container Run a continuation of politically motivated apps

    Container Run a continuation of politically motivated apps

    First we had Angry Imran which brought smiles and some short lived fun for us during the election campaign. Then came Gullu Butt following the incident of Model Town Lahore, which stayed on top of charts (Pakistan play store) for quite some while. Also Gullu Butt made an update with having the famous “Aam Khaiyga” quote form Aamir Liaqat in which a character resembling Aamir Liaqt throws mangoes and the Gullu Butt character tries to catch them. Gullu butt currently has more than 100,000 Installs

    And now during this extremely politically tense situation which had the whole nation on its toes on 14th August we have another app continuing the …

    Read more →
  • Announcements Featured Startup General Meritaleem.com aims to help student make better decision regarding their future.

    Meritaleem.com aims to help student make better decision regarding their future.

    MeriTaleem.com aims to solve an age old problem for our students, where to go next?

    If you have just completed your primary school which college to pick, if you have completed your college which university to pick. There has always been lack of information or rather consolidated information regarding these questions. The best source till now has always been relatives and friends (mostly of your parents). So some uncle did CA and made a good living you should talk to him and decide, or daughter of my sister completed her medical and is practicing follow that career.

    The fact that online presence of our existing universities are limited and not …

    Read more →
  • General Mobile Apps Eccentria Technologies launches an app which shoots to the top of the charts

    Eccentria Technologies launches an app which shoots to the top of the charts

    Whoa!! this was quick so Eccentia technologies launched an app a few days ago called “Ajj Kia Pakaen” or what to cook today and today it has reached the top of charts for Pakistani Stores on iTunes and google play store.

    “Ajj Kia Pakaen” is the most common question asked at every house hold in the morning. The ladies of the family have a hard time deciding what to cook for the day. The app has a fun interface and is simple to use, you fire it up, and it gives you an option of what to cook for the day, if you like the option you can check the …

    Read more →
  • Coffee Session General Marketing/Adv Rise of facebook marketing in Pakistan

    Rise of facebook marketing in Pakistan


    Until a few years back we used to have closed groups and forums, which gathered the like minded people and anyone targeting the online audience would tap into that forum and market his/her services. So PakGamers , PakPassion initially even PakWheels used to be driven by members talking about what they loved, people used to create marketing and sales opportunities from within those discussions (so you could get a good router cheap or a gaming PC etc).
    The advent of facebook changed all that, most of the forum goers moved to the new social media. It also made a very attractive market place for some one who does not …

    Read more →
  • General Getting back

    Getting back

    I  have been out of blogging for a long long long time, a lot of things happening on personal front (including a little startup I have ben doing my self). However during my absence I met a lot of people who had followed GreenWhite at its peak, read the articles regularly.

    I had hope there would be some one else who would come ahead and cover everything going on and around us in the local tech world. There are some guys doing a great job, but for some reason I still could not find one source where I can go and read about everything, so my routine usually is to …

    Read more →
  • General Mobile Apps Software & I.T. GeniTeam launches official app for Pakistan Idol

    GeniTeam launches official app for Pakistan Idol

    GeniITeam has successfully launched an official app for PakistanIdol. This is one of the first collaboration between a reality game show and a local app development company. I am sure a lot more would follow. Previously we have seen seenreport becoming the basis of mostly all channels citizen reporting system (Like Geo Dost). This is a healthy sign and with the advent of 3G round the corner it should become a business generator for our local firms.

    App allows you to follow the contestants that you like, promote them, comment on live feedback on an episode. It offers official content from the show since it is developed with partnership with …

    Read more →
  • General 10Pearls and National Geographic Release A Geography Challenge App

    10Pearls and National Geographic Release A Geography Challenge App

    10Pearls, one of the leading Pakistani IT companies, has recently added another feather to its cap. This time, in partnership with National Geographic, 10Pearls has released the new and improved GeoBee Challenge App – an interactive app to challenge and grow the geographic knowledge of the users.

    Each year thousands of schools in the United States participate in the National Geographic Bee using materials prepared by the National Geographic Society. The competition is designed to encourage geography in the classroom, ignite student interest in the world around them, and increase public awareness about geography. Schools with students in grades four through eight are eligible for this entertaining and challenging test …

    Read more →
  • General 10Pearls Spins Off Game Plan8

    10Pearls Spins Off Game Plan8

    It’s heartening to see that Pakistani IT companies have now started to diversify themselves into non traditional areas, and are competing with global players in areas such as gaming. We have received information that 10Pearls, one of the leading  mobile and enterprise web development services companies in Pakistan, has spun-off a separate entity focused solely on developing and publishing casual mobile games.  The new entity, Game Plan8, will focus on creating 2D and 3D games for the iOS, Google Android, Kindle, Facebook and other platforms. Details can be seen on the company’s official press release at http://www.prweb.com/releases/2013/12/prweb11428177.htm


    Read more →
  • General Telecom CCP Gives Guidelines Against Telecom Companies’ Deceptive Marketing

    CCP Gives Guidelines Against Telecom Companies’ Deceptive Marketing

    If only were there two things when it comes to the law, firstly the fear of breaking it and by passing the legal authority, and secondly, implementation of the law given full dedication, there would have been less competency and dishonesty in business and society. However, keeping good faith, the Competition Commission of Pakistan (CCP) has put forward “Deceptive Marketing Guidelines” which will maintain the Section 10 of the Competition Act, 2010. In order to enforce this part of the law and stop anti-competitive conduct on part of the telecom companies in advertising, the guidelines have been shared with Pakistan Telecommunication Authority (PTA) and other concerned telecommunication sector members, in …

    Read more →